Production Schedule is important to keep your film organized and not waste peoples time. What you need to do is come up with your prop list. Wardrobe list also but be sure to be flexible and work with your actors to find clothes that they have. Your going to want them to commit clothes that they wont wear again until the film is finished. In fact if it’s really important for continuity you want to have some bags and you want to hold on to them yourself just so they don’t forget them or get lost.
So if your film takes place over 24 hour period of time then your going to want to probably buy a tshirt at goodwill for your actor. And that is part of your equipment package. If you have a few scenes that they need to wear the same clothes your going to want to try to film those scenes together. Break down your script first by location. Film all the scenes that take place at a certain location together. Then break scenes down by actors. Ideally you want to use your actors and get them done. Things happen like broken bones, scratches, and pimples. Yes this did actually occur on my 2 week feature film production.
Never try to film a feature over 2 weeks. Your going to want to work short days 3-5 hours. Trust me your going to need the time to watch and edit dailies and do production stuff that you don’t have a crew to help you with. It’s what I call simple physics. If you have a baseball and your throw it at the wall with a specified amount of force and it has x amount of friction in the air and the ball weighs z there is a formula to calculate how long it will take to hit the wall. Same with film making. You need to be sure you get plenty of coverage. That means you need an establishing shot. You need to rehearse and stage your actors for each scene. you need to postion the camera and setup the lights. then you need close ups coverage and cut aways. This all takes time and if your going to have enough footage to cut together feature that is 90 minutes long it simply can’t be done in 2 weeks. Remember what I talked about before the 3 elements of quality. Time, money, and quality. You don’t have money so you need time to get quality. I recommend that you have 40 days of filming (one for each scene). Some days you might knock off 2 scenes but other days you might only get half a scene. Keep in mind you are going to want as many takes as possible.
Save the toughest stuff for the end. The more complicated performances. If you really need a dolly shot put that off for the end. Also work with your actors to see what their availability is. Do not assume that they are going to be available anytime. If you have an actor that has a limited availability try to get him out of the way first. Same with locations if you have a location that your not comfortable with as far as them really being committed to helping out get that out of the way first.
Once you finish principle photography your going to want to do pickup shots and also a bunch of exterior shots to establish your back at the house and it’s day time. That helps the flow of the film even if it’s 2 seconds of screen time watch sitcoms Bill Cosby or Beverly Hills 90210. The beach house comes to mind. I know I’m dating myself here. Your going to want cutaways. Great way to cut around band acting. Kevin Smith did this in clerks he would cut away to a Twinkie display.
I highly recommend you cut and edit the film as you film. But get a rough cut done ASAP. Seriously it should only take you 2 weeks less if you cut scenes together as you filmed. You are going to want to see what needs to be re-shot. This is your first project so it’s ok if you need to go back and get some reaction shots and that kind of thing. If you have any really terrible performances see if you can figure out away to redo it with the actor trying to get something else that might not come off as really poor acting. Back To The Future they originally cast Eric Shultz. Can you imagine that movie without Michael J Fox? Anyway halfway through they fired him and had to do re-shoots.
Another thing to note is that your 40 days of principle photography might be spread out over 2 months. You are working with what is available to you. Actors and locations might not be available every single day. So figure your going to spend 2 months filming and a 3rd month re shooting. Then plan a screening for everyone involved. If you have any money left over plan a little party to celebrate.
I’m not a fan of rehearsals. The only real purpose it serves is that the actor becomes more comfortable with the role and their lines. Most amateur actors don’t come to set with their lines memorized or do all the work they need to do to learn their character. The best thing to do is assemble the entire cast for 2 hours to do a read through. I would start here. Then at most do a week of rehearsals. Me personally I would just skip it. Amateur actors I believe give their best performance cold.
Instead of spending your time in rehearsals I recommend spending the time story boarding your film. The more prepared you are the more command and direction you will be able to provide to the actors. Always act like you know what you want. With low budget films you story board once you have the location. Get your production manager to stand in for you. Even practice filming the shots to get a feel for your equipment and how it will look. Basically rehearse yourself not the actors. All it does is create a bigger time commitment for people who are not getting paid.
Most actors and crew love to get call sheets. I recommend you do call sheets that outlines out location that your shooting each day and props needed and the parts of the script filmed. You can email and or text everyone the night before with times. But the call sheets I would do it in advance with addresses ect. So actors know how many days your going to need them on set for the production. And what order your filming in so they can learn their lines in advance. I would also get a contact list together with everyone’s email, phone number and contact information. The actual dates and times will vary as you go but at least have a schedule ready for each day of filming.
What I like to do is take a copy of the script and cut it up into pieces. I put physically sort them by location and by actor. so I have stack one for a specific location that we only have one day at. Then I sort the actors. If I have a character who is in 5 scenes I try to group those together to get that actor done over 2 or 3 days. So if that actor is in the scene at that location. The next day I would shoot his stuff and get his performance in the can and out of the way. Let’s say the other actor in that scene isn’t available for day 2 of filming you can always skip over that and go to day 3 and then come back to day 2 next.
Anyway I think you get the idea. This has to be a fluid process with some organization and planning done during pro-production.